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Greetings
October 2007 Newsletter
Welcome to Securita’s e-newsletter! You’ve received this newsletter because you’re a customer, friend, or someone I thought would be interested in the information included in the e-newsletter.
October is our One Year Anniversary of shipping Vital Records PortaVaults! To help celebrate our anniversary we are offering you a 15% discount on all your purchases between now and the end of October. Order online today and enter coupon code ‘CELEBRATION’ to receive your 15% discount. Be sure to tell your friends!
This month’s newsletter provides information on protecting your identity. We have provided some simple precautionary steps outlined below that will help protect your identity.
We welcome your comments regarding Securita’s products or our new e-newsletter. Please email us at feedback@securitaonline.com.
Protecting your Identity
Identity theft or identity fraud, the fastest growing crime, is the taking of a victim's identity for financial gain or to conceal the real identity of the perpetrator.
If an identity thief can get access to your Social Security number, your date of birth, or sometimes even just your address and telephone number, they can use that information to pretend to be you. They can open new credit card accounts, access your present bank accounts, rent a house or apartment, establish utility company accounts, and even obtain a job - all in your name.
There are steps that you can take to make it more difficult for these thieves to obtain your personal information. The following tips can help you from becoming a victim of identity theft:
Protect Your Social Security Number
- Don’t carry your Social Security number (SSN) in your wallet or write you Social Security number on a check. Give your social security number only when absolutely necessary.
- Health Insurance or Medicare Card: If you feel that you must carry a health insurance card that includes your SSN or a Medicare card with you at all times, photocopy the original card and cut it down to wallet size. Then blacken out or cut out the last four digits of the SSN on the copy. Carry the copy with you rather than the actual card.
- State Drivers Licenses: In December 17, 2005 a new law went into effect that applies to all State licenses, registrations, and identification cards issued after that date. If your license still uses your SSN as the ID number, you can request this be changed. You don’t need to wait until it expires to get one with a different number, though you may be charged a fee for the new issuance.
Treat Your Trash and Mail Carefully
- Shred: To thwart an identity thief who may pick through your trash or recycling bin to capture your personal information, always shred your charge receipts, copies of credit applications, insurance forms, checks and bank statements, expired charge cards, credit offers you get in the mail and other and any other documents which contain personal information.
- Mail: Deposit your outgoing mail containing personally identifying information in post office collection boxes or at your local post office, rather than an unsecured mailbox. Promptly remove mail from you mailbox. If you are planning to be away from home and cant pick up your mail, contact the U.S. Postal Service at 1-800-275-8777 to request a vacation hold.
Credit Cards
- Unsolicited Offers: To opt out of receiving prescreened offers of credit in the mail, call
1-888-567-8688. Please note that you will be asked to provide your SSN which the consumer reporting companies need to match you with your file.
- Credit Card vs. Debit Card: Think about which card to use, with a debit card you can be liable for up to $500 in charges made by a thief but with a credit card your liability is limited to $50.
- Credit Freeze: Many states have laws that let consumers freeze their credit which restricts access to his or her credit report. If you place a credit freeze, potential creditors and other third parties will not be able to get access to your credit report unless you temporarily lift the freeze. Credit freeze laws vary from state to state, as also the cost of placing, temporarily lifting and removing a credit freeze.
Shopping Online
Protect your private information while shopping online. Look for a URL that begins with ‘https://’, or the words ‘Secure Sockets Layer (SSL)’ or a padlock in the status bar. These signs indicate that only you and the merchant can view your payment information.
Identity theft is an incredibly difficult crime to undo, so you should take every precaution you can to avoid becoming its next victim.
The Vital Records PortaVault is a safe place to store items that contain your sensitive information such as: copies of the credit cards you carry in your wallet, your social security card, copy of your drivers license and your original medical insurance card (if it contains your social security number).
Vital Records PortaVault™
A system, which identifies, organizes, stores and transports the important records and documents commonly found in a home. The Vital Records PortaVault system includes:
- Storage for hundreds of pages of paper documents
- Guidelines for storing vital records
- 30 acid free records protectors
- 60 preprinted color-coded labels listing important records & documents
- Slip out binder for easy use
- Storage for 4 CDs/DVDs
- Pouch for storing cash, keys, small keepsakes
- Handle and shoulder strap for easy carrying
- Lockable zipper to prevent unauthorized access
- Water-resistant cover
- Glow-in-the-dark identification tag
- Custom forms which assist in summarizing important information
Find out more about PortaVault at: www.securitaonline.com, www.securevitalrecords.com and www.recordprotectors.com
Product Update
We can now accept your order by telephone, 24 hours a day, 7 days per week. Call our toll free number
1-800-816-9533.
Find out more about PortaVault at: www.securitaonline.com, www.securevitalrecords.com and www.recordprotectors.com
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Greetings
September 2007 Newsletter
Welcome to Securita’s e-newsletter! You’ve received this newsletter because you’re a customer, friend, or someone I thought would be interested in the information included in the e-newsletter.
This month’s newsletter provides basic information on preparing for emergencies. September is National Disaster Preparedness Month, sponsored by the U.S. Department of Homeland Security. The goal is to increase public awareness about the importance of preparing for emergencies in homes, businesses and schools and to encourage individuals to take action.
We welcome your comments regarding Securita’s products or our new e-newsletter. Please email us at feedback@securitaonline.com.
Emergency Planning Guide
This Emergency Planning Guide was developed to provide Vital Record PortaVault™ users with basic information on preparing for emergency. Additional guidance may be obtained from the Red Cross (www.redcross.org) or FEMA (www.fema.gov).
BE INFORMED |
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Contact your community’s Emergency Management Office or local Red Cross chapter and find out what types of disasters are most likely to happen and request information on how to prepare for each |
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Learn about your community’s warning signals, what they sound like and what you should do when you hear them |
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Contact your children’s school or day care center and find out about their disaster plans |
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Learn about the disaster plans for your workplace |
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Review your insurance policy for adequate coverage |
| BE EDUCATED |
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Learn and discuss with your family what to do in emergency situations |
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Teach children how and when to call 911 |
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Train family members on how to use a fire extinguisher |
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Learn when and how to turn off the main shut off valves for gas, water and electricity, teach family members |
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Train your family about how and when to use the Family Communication Plan |
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Enroll in a first aid class and CPR class |
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Join the Community Emergency Response Team (“CERT”) program in your area and help make your community a safer place to live (find out more at www.citizencorps.gov/cert) |
| BE PREPARED |
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Develop and practice emergency escape routes out of your home |
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Find the safe spots in your home for each type of disaster |
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Put the tools needed to turn off the main gas and water valves, near the valves |
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Identify emergency names and phone numbers in and out of state for the Family Communications Plan |
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Check your fire extinguishers to make sure they are in working condition. |
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Test your smoke detectors monthly and change the batteries at least once a year |
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Maintain a supply of your essential medications at your workplace |
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Assemble Disaster Supply Kits - see checklists on next page |
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Complete your Vital Records PortaVault and keep it up to date |
| REMINDERS |
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Change your stored water every three months |
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Rotate your stored food every six months |
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Review your kits and family needs at least once a year - replace batteries, update clothes |
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Update your portavault sheet of information every 6 months or annually |
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Vital Records PortaVault™
A system which identifies, organizes, stores and transports the important records and documents commonly found in a home. The Vital Records PortaVault system includes: |
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Storage for hundreds of pages of paper documents |
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Guidelines for storing vital records |
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30 acid free records protectors |
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60 preprinted color-coded labels listing important records & documents |
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Slip out binder for easy use |
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Storage for 4 CDs/DVDs |
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Pouch for storing cash, keys, small keepsakes |
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Handle and shoulder strap for easy carrying |
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Lockable zipper to prevent unauthorized access |
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Water-resistant cover |
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Glow-in-the-dark identification tag |
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Custom forms which assist in summarizing important information |
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Find out more about PortaVault at: www.securitaonline.com, www.securevitalrecords.com and www.recordprotectors.com
Product Update
The Vital Record PortaVault includes four Family Communication Plan cards. The cards provide a place to write down contact phone numbers and meeting places to be used in the event of an emergency. The card can be folded in half making it the size of a credit card so it is easily stored in a wallet. Consider laminating the card to preserve the information and to minimize the risk of your child losing the card, punch a hole in the laminated card and pin it inside your child’s backpack.
Find out more about PortaVault at: www.securitaonline.com, www.securevitalrecords.com and www.recordprotectors.com |
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Greetings
August 2007 Newsletter
Welcome to Securita’s e-newsletter! You’ve received this newsletter because you’re a customer, friend, or someone I thought would be interested in the information included in the e-newsletter.
This newsletter provides useful information about creating and documenting passwords. Today we use passwords or pass codes to control access to our computers, mobile phones and automated teller machines. A computer user will typically need a password to access networks, view websites and retrieve email.
We welcome your comments regarding Securita’s products or our new e-newsletter. Please email us at feedback@securitaonline.com.
Creating Password
Features of a Strong Password: |
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Make it lengthy. Passwords should be 8 or more characters in length. Every additional character in a password increases the protection that it provides. |
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Combine letters, numbers and symbols. |
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Use words or phrases that are easy to remember. |
| How to create a Strong Password in 4 easy steps: |
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Think of a sentence that you can remember. Use a memorable sentence, such as “I was twenty five when I was married in November” |
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Check if the computer or online system supports the pass phrase directly. If you can use a pass phrase, with spaces between characters, do so. |
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If the computer or online system does not support pass phrases convert it to a password. Take the first letter of each word of the phrase and create a new nonsensical word. Using the example above, the password is: “iwtfwiwmin” |
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Add complexity. Mix uppercase and lowercase letters and numbers and use special characters. It is also valuable to misspell words and use some letter swapping. For example, the pass phrase above maybe, “1 was 20 Five when 1 w#s m#33ied in N0v@mbr” This might yield a password like “1w20Fw1wmi&”. Test Your Password. |
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Test your Password
This article is based on information located on the Microsoft website. In addition Microsoft provides a non-recording feature to help determine your password’s strength: www.microsoft.com/protect/yourself/password/checker.mspx
Documenting your Password
The dilemma we all face is whether or not we should keep a written record of our passwords. Ask yourself the following question: If something happened to me, will my executor need my password(s) to take care of my affairs? If a written record of your passwords is required, place the document with your passwords and where they are used in a sealed envelope and store them in your Vital Records PortaVault™. Be sure to inform your executor of this document as well as the location of your PortaVault.
Vital Records PortaVault™
A system which identifies, organizes, stores and transports the important records and documents commonly found in a home. The Vital Records PortaVault system includes: |
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Storage for hundreds of pages of paper documents |
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Guidelines for storing vital records |
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30 acid free records protectors |
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60 preprinted color-coded labels listing important records & documents |
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Slip out binder for easy use |
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Storage for 4 CDs/DVDs |
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Pouch for storing cash, keys, small keepsakes |
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Handle and shoulder strap for easy carrying |
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Lockable zipper to prevent unauthorized access |
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Water-resistant cover |
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Glow-in-the-dark identification tag |
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Custom forms which assist in summarizing important information |
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Find out more about PortaVault at: www.securitaonline.com
Product Update
The Vital Record PortaVault includes four Family Communication Plan cards. The cards provide a place to write down contact phone numbers and meeting places to be used in the event of an emergency. The card can be folded in half making it the size of a credit card so it is easily stored in a wallet. Consider laminating the card to preserve the information and to minimize the risk of your child losing the card, punch a hole in the laminated card and pin it inside your child’s backpack.
Find out more about PortaVault at: www.securitaonline.com |
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Greetings
July 2007 Newsletter
Welcome to Securita’s e-newsletter! You’ve received this newsletter because you’re a customer, friend, or someone I thought would be interested in the information included in the e-newsletter.
Our newsletter provides useful information and ideas to help you and your family be prepared in advance of unexpected personal crisis or a natural disaster.
This newsletter focuses on a great website that you need to know about, www.firstgov.gov. It is the official government website which links to hundreds of city, state and federal resources that will be useful to you. In this newsletter we have highlighted a few sections that can help you prepare for emergency situations as well as provide guidance on what resources are available while traveling or if you need assistance after a disaster has occurred.
We welcome your comments regarding Securita’s products or our new e-newsletter. Please email us at feedback@securitaonline.com.
First Gov.Gov - a valuable resource:
www.firstgov.gov includes 14 sections of information on topics such as health, money, jobs, education, environment, consumer guides and much more. In this newsletter we are focusing on three of the sections which provide information on emergency preparedness, replacing vital documents and travel.
1. Are you prepared when an emergency strikes?
The U.S. Department of Homeland Security and other state and local government agencies are working hard to protect and prepare our nation for emergencies. The Public Safety and Law section of www.firstgov.gov, provides guidance on how to prepare for disaster situations as well as information on what to do after a disaster occurs.
The Vital Records PortaVault is the perfect solution for emergency disaster planning. It is designed for situations that would require you to transport all your documents easily should you need to evacuate your home quickly due to a natural disaster.
Visit our website for more details on the Vital Records PortaVault.
2. Information on Replacement Documents:
The Family, Home and Community section of www.firstgov.gov includes a link to the CDC website which provides information on how to contact the various state agencies in order to obtain replacement birth, death and marriage certificates.
3. Want to learn about the country before you go:
The Department of State's Consular Information Sheets are available for every country of the world. They describe entry requirements, currency regulations, unusual health conditions, the crime and security situation, political disturbances, areas of instability, and special information about driving and road conditions. They also provide addresses and emergency telephone numbers for U.S. embassies and consulates. In general, Consular Information Sheets do not give advice. Instead, they describe conditions so travelers can make informed decisions about their trips.
Go to the Travel and Recreation section at www.firstgov.gov for more detailed information on everything that you have to do before and while you travel abroad or within the country. Be sure to check out this site before you plan any major trip out of the country.
Have you used the Vital Records PortaVault?
This is a useful, no nonsense product from Securita, which identifies, organizes, stores and transports the important records and documents commonly found in a home. It is designed for situations that would require one to transport all crucial documents easily in the event of a natural disaster or emergency.
Did you know that The Vital Records PortaVault organizes important documents for Family Emergency Planning?
Features: |
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Names/addresses/Phone numbers of friends and family |
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Contact information of essential services like doctors and lawyers |
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Family Communication Plan Cards |
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Visit our website for more details.
How many pages of documents will the Vital Records PortaVault hold?
In the Vital Records PortaVault is a two-inch “D” ring binder, which can hold several hundred pieces of standard paper (8.5” x11”). The exact number of pieces of paper your completed Vital Records PortaVault will hold depends on the characteristics of the records and documents you store in it. The Vital Records PortaVault will easily accommodate a family of four that does not have multiple properties or lengthy business agreements or a complex financial situation. Additional consideration should be given to the length of a living trust, if you have more than 50 pages worth of trust documents, you may need the double case set.
Find out more about PortaVault at: www.securitalonline.com
Product Update
Securita has teamed up with members of the National Association of Professional Organizers (NAPO). NAPO members across the country are now distributing our products. Professional Organizers are prominent members of their communities, involved with teaching courses on how to organize as well as providing services to solve the organizing needs of individuals and businesses. We are proud to be working with this great group of talented individuals. If you would like information about our distributors please send an email to service@securitaonline.com or give us a call. |
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Greetings
June 2007 Newsletter
Welcome to Securita’s e-newsletter! You’ve received this newsletter because you’re a customer, friend, or someone I thought would be interested in the information included in the e-newsletter.
Our newsletter provides useful information and ideas to help you and your family be prepared in advance of unexpected personal crisis or a natural disaster.
Summer is here and for many it means vacation travel. Included in this e-newsletter are ideas to help you prepare for your travels.
We welcome your comments regarding Securita’s products or our new e-newsletter. Please email us at feedback@securitaonline.com.
Travel Tips
Travel Documents |
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Make a copy of your passport and leave it at home in a safe place. |
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Also make a copy of your passport to take with you. Remember to keep it separate from your original passport. |
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| Wallets and Purses |
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Clean out your wallet and/or your purse. Remove any documents you will not need during your travels. |
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Make a list of, or copy of, all the documents and credit card(s) you carry in your wallet. Store the list or copies in a safe place so that in the unlikely event of your wallet getting lost, you will know exactly whom you need to contact. |
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Medical and Prescription Information
Prepare a document, which summarizes each family member’s medical history, current prescriptions and contact information for their medical service providers. In the event of a medical emergency, this information may assist in expediting treatment.
Emergency Medical Consent
If your travel adventures separate you and your children, it is recommended that a written consent form be provided to the child's care giver so, if required, they can arrange for routine or emergency medical/dental care and treatment to preserve the health of your child.
Seasonal Weather
It is officially Hurricane and Tornado season. If you live in a location likely to be affected by these acts of Mother Nature and will be away from home, traveling, we have a few suggestions: |
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Let a neighbor or friend know you will be on vacation and when you plan to return. |
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Ask a friend or neighbor to watch out for your pets and help to safeguard your home when a hurricane or tornado warning occurs. Consider leaving a key with a trusted neighbor. |
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Organize all of your important documents and records so they can be transported easily if there is a need to evacuate. |
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Vital Records PortaVault™
The Vital Records PortaVault can make your summer travels less stressful because it provides: |
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Safe place to store copies of passports, credit cards, and other documents carried in a wallet or purse. |
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Includes four Health History Cards, printed on card stock, for documenting the medical information described above. Customers can obtain additional copies of this form, free of charge, from our website. |
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A Consent Form for a Child’s Emergency Medical Treatment is also available on our website for our customers, free of charge. |
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The Vital Records PortaVault is portable and lockable. This makes it easy to leave it with a family member or trusted friend while you are vacationing. |
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Find out more about PortaVault at: www.securitalonline.com
Vital Records PortaVault
The Vital Records PortaVault is an easy to use, comprehensive system that identifies, organizes and stores all the important records and documents commonly found in a home. The portable vault keeps this information logically organized for easy accessibility, whether for daily use or in the case of an emergency. It is designed for situations that would require one to transport all crucial documents easily in the event of a natural disaster or emergency.
Find out more about PortaVault at: www.securitalonline.com
Product Update
Our customers love the 'Peek Inside a PortaVault' interactive program on our website www.securitaonline.com, because it provides in-depth details of what the PortaVault system includes – be sure to check it out! |
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Greetings
May 2007 Newsletter
Welcome to Securita’s e-newsletter! You’ve received this newsletter because you’re a customer, friend, or someone I thought would be interested in the information included in the e-newsletter.
Our newsletter provides useful information and ideas to help you and your family be prepared in advance of unexpected personal crisis or a natural disaster.
We welcome your comments regarding Securita’s products or our new e-newsletter. Please email us at feedback@securitaonline.com.
Community Emergency Response Teams (CERT)
You can make a difference to your community by joining CERT.
The CERT program educates people about disaster preparedness for hazards that may impact their geographical area and trains them in basic response skills such as fire safety, fundamental search and rescue, team organization and disaster medical operations.
People who go through CERT training have a better understanding of the potential threats to their home, workplace and community and can take the right steps to reduce the effects of these hazards.
If a disaster happens that overwhelms local emergency response capability CERT members can apply their training to provide critical support to their family and neighbors until help arrives.
Find out more about the CERT program at www.citizencorps.gov/cert and learn how you can get involved and make a difference.
The Vital Records PortaVault™ includes the following to help you be better prepared: |
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Family Communications Plan Card |
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Emergency Planning Guide |
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Disaster Supply Kit’s Checklist |
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Other ideas and tips on steps you can take to organize and prepare |
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To help promote disaster preparedness, a percentage of the sale of each Vital Records PortaVault™ will benefit non-profit preparedness and relief organizations across the country.
Vital Records PortaVault™
A system, which identifies, organizes, stores and transports the important records and documents commonly found in a home. The Vital Records PortaVault™ system includes; |
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60 preprinted color-coded labels listing important records & documents |
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Guidelines for storing vital records |
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Slip out binder for easy use |
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Stores hundreds of pages of paper documents |
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30 acid free records protectors |
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Storage for 4 CDs/DVDs |
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Pouch for storing cash, keys, small keepsakes |
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Handle and shoulder strap for easy carrying |
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Lockable zipper to prevent unauthorized access |
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Water-resistant cover |
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Glow-in-the-dark identification tag |
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Custom forms, which assist in summarizing important information |
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Find out more about PortaVault at: www.securitaonline.com, www.securevitalrecords.com and www.recordprotectors.com
Product Update
Beginning May 25th, all of the forms that are included in the Vital Records PortaVault™ will be available in Excel format in addition to the original PDF format. The forms are accessible to our customers free of charge in the Resource Center, customer-login section. |
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Greetings
April 2007 Newsletter
Welcome to the first edition of Securita's e-newsletter! You’ve received this Premiere Issue because you’re a customer, friend, or someone I thought would be interested in learning about Securita’s flagship product, the NEW Vital Records PortaVault™. It’s an easy-to-use organizational system that helps you and your family prepare in advance of unexpected personal crisis or natural disaster.
Since April is Earthquake Preparedness Month, and May focuses on Hurricane Preparedness, and it is Tornado season, NOW is the time to quickly and easily compile important documents, and learn how to keep them safe with the Vital Records PortaVault. You never know when you will need it!
Securita is already drawing national attention! Tune in to the popular "eWomenNetwork Show" on ABC Radio this Sunday, April 22nd between 5:00-6:00 pm (PST), when Host Sandra Yancey interviews me live and we discuss key tips & tricks for organizing your most essential documents. Listen live or at your convenience by visiting www.ewomennetwork.com.
We welcome your comments regarding Securita's products or our new e-newsletter. Please email us at feedback@securitaonline.com.
Taking a Home Inventory
Do you dread the thought of creating an inventory and documenting the personal possessions you own? You are not alone, only 37% of homeowners who live in hurricane-prone areas have completed this task according to a survey by the Insurance Information Institute.
Why is it so important to have an up-to-date inventory of personal possessions? |
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Assists in determining the proper amount of insurance coverage |
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Will help get your insurance claims settled faster |
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Provides documentation to substantiate losses claimed for income tax purposes |
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| What should an inventory include? |
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Description of the item, the date it was acquired, its cost and serial numbers, if applicable |
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A photograph or videotape of your personal possessions, stored on a CD, DVD or tape cassette |
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| Where should I store the inventory and photographs? |
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Multiple copies of the inventory and the CD/DVD/cassette should be created |
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File one copy in a safe place |
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Give one copy to a family member or trusted advisor |
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Also consider keeping a copy at your place of employment in a locked cabinet or in a safe deposit box |
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| The Vital Records PortaVault includes User Tips and Helpful hints that |
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Provide guidance and forms for taking a personal property inventory |
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Tell you where to get free software to use in taking an inventory |
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Offers tips on reviewing your insurance coverage – a good thing to do once your inventory has been completed |
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Vital Records PortaVault
A system, which identifies, organizes, stores and transports the important records and documents commonly found in a home. The Vital Records PortaVault system includes; |
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60 preprinted color-coded labels listing important records & documents |
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Guidelines for storing vital records |
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Slip out binder for easy use |
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Stores hundreds of pages of paper documents |
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30 acid free records protectors |
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Storage for 4 CDs/DVDs |
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Pouch for storing cash, keys, small keepsakes |
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Handle and shoulder strap for easy carrying |
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Lockable zipper to prevent unauthorized access |
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Water-resistant cover |
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Glow-in-the-dark identification tag |
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Custom forms, which assist in summarizing important information |
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Find out more www.securitaonline.com
Gift Ideas
Are you looking for a creative, useful and reasonably priced gift for Mother's Day or Father's Day - consider a Vital Records PortaVault. It is a very thoughtful gift that keeps on giving since it will provide peace of mind for a life time. When ordering your gifts be sure to include what you would like to say on the complimentary gift card provided free of charge in the Comments/More Information Section of our shopping cart. |
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